How to reduce teams sprawl by making the existence of Private Teams visible for all users

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Published by

Magnus Goksöyr

2019-11-13

As you probably already know, in Microsoft Teams, any user in the organization can sign up for Public Teams while Private teams require the owner of the team to invite members to the team. Unless users know which private teams already exist, the risk of unnecessarily establishing new teams, with the same purpose and similar content, increases.

Therefore, to avoid (or at least reduce the risk of) this type of Team Sprawl, it can be smart to make private teams visible even to those who are not members of them.

You find this setting in the Microsoft Teams admin center and by activating the discovery of Private teams You let people search for (and find) Private teams that have been created. When they find the private team they can then ask for access to it.

Activate Discovery of private teams

(Photo by Terence Starkey on Unsplash)

I’m Magnus

I am the person behind this blog, created to share experiences, insights, news, practical guidance, tips & tricks, constructive feedback, and reviews. While the blog covers most of Microsoft 365, a significant focus is on AI, Microsoft Copilot, security, and the governance frameworks required to use these technologies responsibly and effectively.

I am passionate about exploring, testing, and evaluating new applications, features, and solutions. However, I am equally passionate about understanding how to implement them securely and successfully. For me, technology is not only about innovation and productivity, but also about security, compliance, governance, and risk management. My goal is to help organizations and people maximize the value of Microsoft 365 and AI while ensuring that security, data protection, and responsible adoption remain at the center of every decision.