Overwhelmed by alerts from Microsoft Teams?

Do you feel overwhelmed by alerts from Microsoft Teams?

That is easy to solve. The reason is, most likely, that you have not customized the alert settings to suit your needs. In the article “Manage notifications in Teams” you get the help you need to customize the settings so that you only get notifications about what you want/need (and also the way you receive notifications).

If you, still after configuring this settings, feel that you are getting too many alerts that are not completely relevant, one solution may be to talk to and educate your colleagues who may “@-mention” you and/or the entire team, all too often, so they only do it when they really need your / their attention.

Photo by NeONBRAND on Unsplash

Additional reading: “Six things to know about notifications

The wonderful feeling that your toolbox is complete

Microsoft Ignite is in full swing with almost limitless amounts of information about news regarding improvements and new functionality we can soon expect to be served on our table.

I must say that it has never been so inspiring and exciting to work with collaboration solutions from Microsoft. The toolbox grows and grows and I can, with a clear conscience, say that now we probably have everything (or at least most) we need in Microsoft Teams. It has really and finally become a workspace where you can make all your tools and all your information available in the right context.

(Photo by CDC on Unsplash)
With a little planning of how to put the whole thing together, you and your colleagues can actually soon perform all your daily activities without having to leave the Microsoft Teams interface to open additional systems.

“Everything in one place!”

Here is a selection of some important building blocks that we can use to achieve this:

  • All tasks in one app (Tasks)
  • Build workflows with the new “Power Automate app” in Teams
  • Build your own company-specific apps with integrations with your business systems with Power Platform and make these
    apps available to your teams.
  • Use Power BI to visualize your data in dashboards and reports.
  • Use the new “Home Site App” app to link your Modern SharePoint Intranet to teams and get an overview of news, links, quality systems, handbooks, etc.
  • Use the Yammer app to integrate relevant Yammer networks into different Teams

(Photo by Barn Images on Unsplash)

The possibilities do not stop here. For me, however, this is the most relevant functionality (for the moment) I need in my toolbox to help companies and organizations work in a smooth and modern way.

If you are eager to learn more about the possibilities with the news in #MicrosoftTeams, please take a look at “What’s New in Microsoft Teams | Microsoft Ignite 2020

Attending Microsoft Ignite (Sep 22-24) this year?

While Ignite is going virtual this year, Microsoft are still conducting research sessions, virtually of course, and they want to hear from you! If your organization uses SharePoint and/ or OneDrive and you’re interested talking to the product team we have several sessions lined up, so please take the survey linked above to tell them about your preferences.

Link to survey

Join TeamsFest and learn more about securing your information in Microsoft Teams

 

One thing is for sure. There is not just one golden solution for securing the information you have in Microsoft Teams. If you want to be as secure as possible, you need to have a holistic perspective and secure various parts of your collaboration platform.

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Photo by sebastiaan stam on Unsplash

It’s about the devices you use, it’s about the rules you have, it’s about the use of the various tools that your platform offers. Not least, it is about the attitude and knowledge of your employees.

Want to know more about the opportunities you have to secure your information in Microsoft Teams? I have the great honor and pleasure of being a speaker at TeamsFest for the third time now. TeamsFest is organized by The European Teams User Group and it is a great online event (just view the schedule here) that is also free so there is no reason to miss it.

Sign up for TeamsFest here and come and view/listen to my session “Here’s how to secure the information in Microsoft Teams“.

Here You can follow the European Teams User Group on Twitter to stay informed on future events and activities.

Easy use of Office Document templates in Microsoft Teams

I think most of us, at some point, have missed the opportunity to add and use document templates in Microsoft Teams. It would have been great if, in “Files”, you could just click “New” and then choose an Office template that you want to start from when creating a new document.

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For those of you who lacked this functionality, I can inform you that there is a solution for this. Continue reading “Easy use of Office Document templates in Microsoft Teams”

Updates that are now being rolled out in Microsoft 365

In addition to the Microsoft 365 Message Center (which is only available to those who are administrators of Microsoft 365), the Microsoft 365 Roadmap is the public primary source of information when you want to get an overview of the updates and features that are under development or rolling out in Microsoft 365 .

RoadMapAll

To avoid scrolling through the entire list (because it’s a long-running list), in the Microsoft 365 Roadmap, you can select the services you are interested in and filter by the status that is relevant.

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If you save the filtered views that are of most interest to you, you do not have to select and filter each time. The picture below shows how to do this in a very simple way. Continue reading “Updates that are now being rolled out in Microsoft 365”

Is it difficult to adapt and to stop sending internal emails?

It is now May in 2020 and spring has come to the Nordic countries. Most of us still work from home. For some it works great and some feel it more cumbersome. For me, it’s more or less Business as usual and the only thing I miss sometimes is meeting my clients and colleagues in real life. Technology is our friend these days, but it is important, of course, to dare to use it and to use it properly.

Just over a year ago I wrote the article “Why do you continue to send (and reply to) email?”

When I wrote the article, I had, for a short time, made a complete conversion and more or less stopped sending internal emails. In the past year, the number of e-mails sent has been a minimum and then limited to responding to e-mails that I have received. Usually when I receive an internal email, I don’t even reply via email, but I continue the conversation in Microsoft Teams instead. Do I miss the internal email? The answer is a resounding NO. I now exclusively use Microsoft Teams and Yammer for collaboration with my colleagues and it flows on incredibly well. Continue reading “Is it difficult to adapt and to stop sending internal emails?”

Sensitivity labels with protection in SharePoint, OneDrive and Microsoft Teams

“Take care of yourself and use protection!”

(If you didn’t hear it from your parents, you hear it from me now.)

Sensitivity labels with protection is now in “General availability” in SharePoint, OneDrive and Microsoft Teams.

Read the details here: Announcing general availability of sensitivity labels with protection in SharePoint and OneDrive

 

 

My experience of the latest edition of TeamsFest

On April 1, 2020, TeamsFest was held.

TeamsFest is a free online one-day event organized by the European Teams User Group. It is suitable for anyone who has any interest in Microsoft Teams. The enthusiasts behind this event are the three well-known Community Role Models Chris Hoard, Adam Deltinger and Vesa Nopanen.

I (and I think I speak for many other speakers as well) am incredibly grateful for the effort they put into organizing this event and which allows us to reach out to so many when we want to share our experiences, advice, tips and solutions. There is a big heart throughout the event, you don’t have to be a celebrity to contribute. The fact that it all takes place online is also a big advantage (not least these days).

Given that it is a whole day with different tracks, it is obviously not possible to see all sessions simultaneously and therefore it is so nice that all sessions are now available at The YouTube Channel of European Teams User Group so that you can watch in peace and quiet through all the sessions and absorb everything you are interested in.

I am already looking forward to the next TeamsFest that will be held in October 2020.

If You missed my session “Microsoft Teams is only part of an implementation of Microsoft Teams You can view it here.