Tag: Microsoft Teams

Guide to configure a basic Governance Team for Office 365

If you are looking for a solution / tool to get you started with Governance in the shortest possible time (and which still gives you great value) I have, in this post, in the Microsoft Tech Community forum for Microsoft Teams, made a step-by-step description on how to configure a Microsoft Team to solve this.

 

Has a channel been deleted from your Team? Don’t worry, this is how you easily recreate it!

Sometimes it goes a little too fast in the turns and some quick-fingered person does something he regrets. In such situations, it is nice to be able to restore the order so that everything becomes peace and joy again. With regard to Channels in Microsoft Teams, it is, thankfully, almost as easy to recreate the deleted Channels as it was to delete them. Continue reading “Has a channel been deleted from your Team? Don’t worry, this is how you easily recreate it!”

Simplify your work by using filtered views in the new Microsoft 365 Roadmap to focus on the updates of your core area

Are you one of the “chosen ones” with responsibility to keep track of changes in one or more services in Office 365? Congratulations, then your job has just become a little easier. With the new “Microsoft 365 Roadmap” it is now much easier to create filtered views that show the updates that are relevant to you.

As you may have read in my previous posts regarding “Office 365 Governance“, I use Microsoft Teams to get an overview of updates as well as structuring governance plans. I have a Team where each service has its own channel. In the channel of each service, I have (among other things) a tab that shows the “Office 365 roadmap” in a view that I have filtered to show updates only for the current service.

Now, when the new “Microsoft 365 Roadmap” was launched, of course, my previous home-made filtered views were broken. Sometimes this type of change causes some degree of irritation but this time it was only positive. The filtration capabilities of the Microsoft 365 Roadmap are much better than they were in the Office 365 Roadmap.

So now I’m sitting here, sipping a cup of coffee, creating new filtered views and updating my tabs. Below is an example of how easy you can create a filtered view that shows the updates for the service “Microsoft Teams” and how you embed the filtered view in a tab of a channel in your “Office 365 Governance Team”.

Open the Microsoft 365 Roadmap

1 M365Roadmap
Filter on the service “Microsoft Teams” and status “In development” and “Rolling out”.

2 FilterTheView

Copy the url of the view

3 CopyTheUrl

Open Your Office 365 Governance Team, go to the channel of the service and edit the url of the Roadmap tab.

4 OpenTeamsAndEditUrl

The filtered view in the roadmap tab is now only displaying updates for the current service and you do not have to view the updates of the services that you are not responsible for. This saves you from unnecessary noise that could otherwise steal your focus from your core area.

5 FilteredRoadmapInTab

Now, repeat this exercise and update the “Roadmap tabs” for the channels of the other services.

The unwanted effects of postponing things to tomorrow

It is September 2018. Every morning, I dedicate 15 minutes to update me on Office 365 Roadmap. Today i find that 67 updates are currently being rolled out and 234 that are in development.Roadmap

My thoughts go away (once again) to all companies “out there” and the crew and individuals who have some form of responsibility for Office 365, either in its entirety or for any of its services. How about you?

  • Do you have full control of all updates?
  • Do you have a plan for how to apply these updates?
  • Do you know how to inform your colleagues about new functionality?
  • Can you ensure that user adoption is carried out in the most effective way and with the desired effect?

If you answer yes to these questions then you are  quite unique. Too many companies let updates and news launch without being in control of the positive and negative effects it brings.

“Whether you are a fast runner or good at hiding, you will not be able to escape the reality. The longer you wait, the harder it will hit you.”

I’m not a strong supporter of scaring people into action but unless you and your company have a very strong focus on Governance and User Adoption, you will not be able to take advantage of the full potential of your platform. The risk is rather that ignorance and poor planning cause disorder, misunderstandings and security problems. In plain text, this means that you will not achieve the profits and goals you wish

How can you get started?

A good (and compulsory) first step that creates great value is to define service owners/Change agents. A service owner shall be responsible for his/her service and keeping up to date on the Office 365 Roadmap and to follow related blogs (a good source of information is the Microsoft Tech Community.

Next step, when the service officers are appointed and have got their routines in place, is to establish a Change-/Governance Team and provide it with a tool that supports their needs.

When should you start?

It’s only a day left until tomorrow. Procrastination is not an option (It is not often that it is). Put this on the agenda today and start planning now. If you do not have the time or resources, there is always someone who can help you. It is better to use the time on planning than on putting out fires later.

 

Do you want to be disturbed (but only by some people)?

When you work in Microsoft Teams and your status is set to “do not disturb”, it’s logical that you will not receive any notifications. However, there is a feature that allows you to override this feature.

Despite the status “Do not disturb” you can receive notifications from specific (and extra important) people, such as your boss.

Here’s how to do it

  1. Click on your profile picture
  2. Click on Settings
  3. Click on Privacy
  4. Click on the button “Manage priority access
  5. Add those people who shall be entitled to disturb you even if your status is “do not disturb”.

That´s it!

Good morning, your future is already here!

Do you think that artificial intelligence (AI) and machine learning is far in the future, and that it does not apply to you?

Imagine technology that:

  • can recognize objects.
  • can recognize faces and facial expressions / feelings
  • can create auto captions in video.
  • can decide where images were taken.
  • can extract text, keywords in pictures and make this searchable.
  • is so clever that it, based on content, keywords, places, feelings and other features, automatically can
    • organize the information for you and further make it searchable.
    • trigger notifications or initiate business processes.
    • provide you with suggestions for information that may be of interest to you based on what you work or have worked with.
    • protect the information based upon your compliance and governance rules.

I repeat myself:

Good morning, your future is already here!

In this article “Microsoft 365 is the smartest place to store your content“, you can read and learn more about how AI and machine learning is used in Microsoft 365 today, and what new features you will have the pleasure of taking part ahead.

Hope you look forward to take part of the future as much as I do. 🙂

Where to find quick answers to questions about Microsoft Teams

Have you ever experienced challenges and problems with Microsoft Teams and had difficulties finding a solution quickly? Perhaps you have had questions about functionality that your nearest network contacts have not been able to answer?

A good source of knowledge that is constantly updated with the most common, and most well-known issues, are “Known Issues for Microsoft Teams.” If you do not immediately find the right answer there, you can always proceed to Microsoft Tech Community and search for answers and/or ask a question that reaches to thousands of active contributors, and you’ll probably get the solution quickly.