When you work in Microsoft Teams and your status is set to “do not disturb”, it’s logical that you will not receive any notifications. However, there is a feature that allows you to override this feature.
Despite the status “Do not disturb” you can receive notifications from specific (and extra important) people, such as your boss.
Here’s how to do it
- Click on your profile picture
- Click on Settings
- Click on Privacy
- Click on the button “Manage priority access
- Add those people who shall be entitled to disturb you even if your status is “do not disturb”.
Do you think that artificial intelligence (AI) and machine learning is far in the future, and that it does not apply to you?
Imagine technology that:
- can recognize objects.
- can recognize faces and facial expressions / feelings
- can create auto captions in video.
- can decide where images were taken.
- can extract text, keywords in pictures and make this searchable.
- is so clever that it, based on content, keywords, places, feelings and other features, automatically can
- organize the information for you and further make it searchable.
- trigger notifications or initiate business processes.
- provide you with suggestions for information that may be of interest to you based on what you work or have worked with.
- protect the information based upon your compliance and governance rules.
I repeat myself:
Good morning, your future is already here!
In this article “Microsoft 365 is the smartest place to store your content“, you can read and learn more about how AI and machine learning is used in Microsoft 365 today, and what new features you will have the pleasure of taking part ahead.
Hope you look forward to take part of the future as much as I do. 🙂
Have you ever experienced challenges and problems with Microsoft Teams and had difficulties finding a solution quickly? Perhaps you have had questions about functionality that your nearest network contacts have not been able to answer?
A good source of knowledge that is constantly updated with the most common, and most well-known issues, are “Known Issues for Microsoft Teams.” If you do not immediately find the right answer there, you can always proceed to Microsoft Tech Community and search for answers and/or ask a question that reaches to thousands of active contributors, and you’ll probably get the solution quickly.
If you’ve been using Microsoft Teams for a while now you’ve probably missed the ability to archive those teams that are not active.
Ever since I started working with teams, I have missed the opportunity to easily, manually (and without complicated automation and lots of rules) let the owners themselves archive a team when it no longer needs to be active. It is usually the owners themselves who have the best overview and control of their teams and thus know if and when to archive them
What happens when you archive the team is as follows:
- The conversations become read-only
- The files become read-only
- The SharePoint site become read-only for the team members
The Team Owner will still be able to
- Edit the content in the SharePoint site
- Add or remove members and update roles
- Renew/restore the archive team (make it “active” again)
This is how You archive a Team
- Click on Teams
- Click on the cog wheel (Manage)
- In the category “Active” – press the three dots on the Team you want to archive
- Choose “Archive Team”
- Remember to select “Make the SharePoint site read-only for team members
(I do not know why it is not selected by default…)
- Click the button “Archive. Within a very short time the team is Archived.
As You see, in the image below, the “Action bar” in “Files” now only contains “Get link” so it is no longer possible to upload, create or edit files. (However, the Team owner can still do it via the SharePoint site if needed).
Even though the Team now is archived its content will still be searchable and You can still keep it as a favorite in order to quickly get back to it.
This is how You restore a Team
- Click on Teams
- Click on the cog wheel (Manage)
- In the category “Archived” – press the three dots on the Team you want to restore/renew
- Choose “Restore Team”
Now the Team is renewed/restored and the team can edit the content again.
Now there are no excuses anymore. Time to start cleaning up (That sounds familiar….)
AND Do not forget to update your Microsoft Teams Governance Plan to make it clear how you handle Teams archiving.
More info here: Archive or restore a team
Does your organization use Office 365? How do you manage to keep up with all changes and news released? How do you handle and exploit all the possibilities of a platform in constant and accelerating change?
The Technological Development
I guess you are familiar with the old good “Moore’s law” that says the number of transistors on a piece doubles every 18 (24) months. The current accelerating, almost exponential, development of Office 365 often makes me think of – and compare with the meaning of Moore’s law. How many people in your organization have a responsibility to monitor all changes and news and how effective is your change management process that will ensure that proper functionality is implemented and adopted correctly?
The organization’s ability to keep up with the development
When we are in the process of talking about laws, you may be familiar with “Koomey’s Law” which states that the energy requirement required for a given amount of data processing is halved every 18 months? If we say that the energy requirement is the number of people in your organization who will manage to handle this development, you quickly understand that this is not something that can be done without help from good tools and best practices.
Enough with metaphors and similarities:
I’m convinced that the prerequisite for giving you a chance to follow (and/or) be in the front of this development is that you establish good/best practices and automate as much as possible of the Office 365 management. This is where Office 365 Governance comes in to the picture.
More articles regarding Office 365 Governance
What about Governance
How to use Microsoft Teams to manage Office 365 Governance
Using Microsoft Forms to manage requests for new Microsoft Teams
Keep up with the latest news within Office 365
How to include the Power BI Adoption Dashboard in your Governance Team
Control by Nick Youngson CC BY-SA 3.0 Alpha Stock Images – http://alphastockimages.com/