Tag: Microsoft Teams

Microsoft 365, Microsoft Teams, Tips & Tricks Sep 5, 2018Sep 5, 2018

Do you want to be disturbed (but only by some people)?

When you work in Microsoft Teams and your status is set to “do not disturb”, it’s logical that you will not receive any notifications. However, there is a feature that allows you to override this feature.

Despite the status “Do not disturb” you can receive notifications from specific (and extra important) people, such as your boss.

Here’s how to do it

Click on your profile picture
Click on Settings
Click on Privacy
Click on the button “Manage priority access
Add those people who shall be entitled to disturb you even if your status is “do not disturb”.

That´s it!

Artificial Intelligence, Cognitive Services, Machine Learning, Microsoft 365, Microsoft 365 Governance, Microsoft Flow, Microsoft Teams, Office 365 Governance, OneDrive for Business, Prepare for Change, SharePoint Online Aug 29, 2018

Good morning, your future is already here!

Do you think that artificial intelligence (AI) and machine learning is far in the future, and that it does not apply to you?

Imagine technology that:

can recognize objects.
can recognize faces and facial expressions / feelings
can create auto captions in video.
can decide where images were taken.
can extract text, keywords in pictures and make this searchable.
is so clever that it, based on content, keywords, places, feelings and other features, automatically can
- organize the information for you and further make it searchable.
- trigger notifications or initiate business processes.
- provide you with suggestions for information that may be of interest to you based on what you work or have worked with.
- protect the information based upon your compliance and governance rules.

I repeat myself:

Good morning, your future is already here!

In this article “Microsoft 365 is the smartest place to store your content“, you can read and learn more about how AI and machine learning is used in Microsoft 365 today, and what new features you will have the pleasure of taking part ahead.

Hope you look forward to take part of the future as much as I do. 🙂

Microsoft 365, Microsoft Teams, Problem Solving, Tips & Tricks Aug 28, 2018

Where to find quick answers to questions about Microsoft Teams

Have you ever experienced challenges and problems with Microsoft Teams and had difficulties finding a solution quickly? Perhaps you have had questions about functionality that your nearest network contacts have not been able to answer?

A good source of knowledge that is constantly updated with the most common, and most well-known issues, are “Known Issues for Microsoft Teams.” If you do not immediately find the right answer there, you can always proceed to Microsoft Tech Community and search for answers and/or ask a question that reaches to thousands of active contributors, and you’ll probably get the solution quickly.

Microsoft Teams, Office 365 Governance, SharePoint Online, Tips & Tricks Jun 27, 2018Jun 27, 2018

Do you want to archive a Team? This is how you do it!

If you’ve been using Microsoft Teams for a while now you’ve probably missed the ability to archive those teams that are not active.

Ever since I started working with teams, I have missed the opportunity to easily, manually (and without complicated automation and lots of rules) let the owners themselves archive a team when it no longer needs to be active. It is usually the owners themselves who have the best overview and control of their teams and thus know if and when to archive them

What happens when you archive the team is as follows:

The conversations become read-only
The files become read-only
The SharePoint site become read-only for the team members

The Team Owner will still be able to

Edit the content in the SharePoint site
Add or remove members and update roles
Renew/restore the archive team (make it “active” again)

This is how You archive a Team

Click on Teams
Click on the cog wheel (Manage)
In the category “Active” – press the three dots on the Team you want to archive
Choose “Archive Team”
Remember to select “Make the SharePoint site read-only for team members
(I do not know why it is not selected by default…)
Click the button “Archive. Within a very short time the team is Archived.

As You see, in the image below, the “Action bar” in “Files” now only contains “Get link” so it is no longer possible to upload, create or edit files. (However, the Team owner can still do it via the SharePoint site if needed).

Even though the Team now is archived its content will still be searchable and You can still keep it as a favorite in order to quickly get back to it.

This is how You restore a Team

Click on Teams
Click on the cog wheel (Manage)
In the category “Archived” – press the three dots on the Team you want to restore/renew
Choose “Restore Team”

Now the Team is renewed/restored and the team can edit the content again.

Now there are no excuses anymore. Time to start cleaning up (That sounds familiar….)

AND Do not forget to update your Microsoft Teams Governance Plan to make it clear how you handle Teams archiving.

More info here: Archive or restore a team

Microsoft Teams, Office 365 Governance, Prepare for Change, Tips & Tricks Jun 26, 2018Jun 26, 2018

Write history by letting the fall of 2018 be the moment you took control!

Does your organization use Office 365? How do you manage to keep up with all changes and news released? How do you handle and exploit all the possibilities of a platform in constant and accelerating change?

The Technological Development

I guess you are familiar with the old good “Moore’s law” that says the number of transistors on a piece doubles every 18 (24) months. The current accelerating, almost exponential, development of Office 365 often makes me think of – and compare with the meaning of Moore’s law. How many people in your organization have a responsibility to monitor all changes and news and how effective is your change management process that will ensure that proper functionality is implemented and adopted correctly?

The organization’s ability to keep up with the development

When we are in the process of talking about laws, you may be familiar with “Koomey’s Law” which states that the energy requirement required for a given amount of data processing is halved every 18 months? If we say that the energy requirement is the number of people in your organization who will manage to handle this development, you quickly understand that this is not something that can be done without help from good tools and best practices.

Enough with metaphors and similarities:

Necessary measures

I’m convinced that the prerequisite for giving you a chance to follow (and/or) be in the front of this development is that you establish good/best practices and automate as much as possible of the Office 365 management. This is where Office 365 Governance comes in to the picture.