Why Microsoft Teams is the key to successful collaboration

Collaboration in the past

I would like to start by telling you how i went from Lotus Notes, via SharePoint to Microsoft Teams.

Since 1997 I have been working on building systems for “collaboration”. The first few years I worked as a Lotus Notes-developer. Lotus Notes was at that time, in my personal opinion, the most effective platform for building good collaboration solutions. With Lotus Notes, i built document management solutions, good process support with automated workflows, ordering and booking systems, intranets and HR solutions. You could basically build most of it.

Best of all was that once you had built a good solution you could save it as a template. This template could then be used to quickly build the same, or similar solution elsewhere.

The replication in Lotus Notes means that you can distribute the load over different servers and you as a user can also replicate the databases so that you can work offline on your local computer when you do not have access to the Internet (this was during the time you did not always have access to fast internet everywhere and all the time).

Files were attached to Notes documents and you could use the email to attach links to the Notes documents which in turn contained those files. That’s how you (or at least i) did it “at that time”…

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Photo by David Klein on Unsplash

SharePoint shows up

Continue reading “Why Microsoft Teams is the key to successful collaboration”

How to improve your Governance solution by automating the monitoring of Microsoft 365 Roadmap

Many of you may have read some of my posts on “How to use Microsoft Teams to simplify O365 Governance” and the simple concept I have developed to make everyday life easier for those who have some form of service responsibilities in governance for Office 365.

Nothing is complete (all concepts have improvement potential) and when I read the post “Posting Microsoft 365 Roadmap Items to Teams” by Tony Redmond, I immediately saw how the governance concept I developed can be easily improved by automating the monitoring of Microsoft 365 Roadmap (and others important sources of information). Continue reading “How to improve your Governance solution by automating the monitoring of Microsoft 365 Roadmap”

How to use Microsoft Teams to simplify O365 Governance

Did you miss my “How to use Microsoft Teams to simplify O365 Governance” session at the Oktoberfest virtual summit, a.k.a. “TeamsFest”, hosted by European Teams User Group? Below you can see and download what you may have missed and that interests you.

(If you do not know how to use the governance plans, you can watch the session for clarity.)

Things to Know Before Your Organization Opens Up to Use Private Channels in Microsoft Teams

Let me start by saying that I love new functionality that creates opportunities and solves concrete needs, BUT: Having a holistic perspective when managing your organization’s productivity platform is a puzzle with many pieces. In my opinion, there are mainly three pieces you need to fit together as soon as possible if you are to succeed in introducing new functionality into an organization. These pieces are: Continue reading “Things to Know Before Your Organization Opens Up to Use Private Channels in Microsoft Teams”

Do you use Private chats instead of Channel Conversations? Think about it and do it right.

Private chats in Microsoft Teams is super easy and intuitive to use but are you sure you are using it for the right purpose? When you start a Private Chat and share files in this chat, the files are saved on your OneDrive for Business folder and they are only available to the participants in the chat conversation. Are you sure it is so smart to save these files to your OneDrive? Continue reading “Do you use Private chats instead of Channel Conversations? Think about it and do it right.”

How to get your users to “stay on the path” when it comes to Private channels

Today I was probably a little annoying for my “surroundings” but  I am lucky to have great colleagues who understand the importance of User adoption and the need for Guidelines when working on a platform with so many opportunities (and associated challenges). Continue reading “How to get your users to “stay on the path” when it comes to Private channels”

How to reduce teams sprawl by making the existence of Private Teams visible for all users

As you probably already know, in Microsoft Teams, any user in the organization can sign up for Public Teams while Private teams require the owner of the team to invite members to the team. Unless users know which private teams already exist, the risk of unnecessarily establishing new teams, with the same purpose and similar content, increases. Continue reading “How to reduce teams sprawl by making the existence of Private Teams visible for all users”