Regular housekeeping and cleaning is important both privately and at work to have an environment you feel comfortable in and to avoid looking too much for things you need. When it comes to Microsoft Teams, you may find that you have too many Teams to keep track of and that the list of Teams is too long? Maybe some of them are no longer active? Then it is a good idea to archive the inactive teams.
When you archive a team, you keep it for reference, and it is also possible to activate it again in the future should the need arise. When archiving, the conversations / posts and files in the team becomes read-only. You will still be able to search through what you need and you can even keep the team as a favorite. (Worth knowing is that only team owners can archive and restore it. Here you can read about how team archiving works.
One thing is for sure. There is not just one golden solution for securing the information you have in Microsoft Teams. If you want to be as secure as possible, you need to have a holistic perspective and secure various parts of your collaboration platform.
It’s about the devices you use, it’s about the rules you have, it’s about the use of the various tools that your platform offers. Not least, it is about the attitude and knowledge of your employees.
Want to know more about the opportunities you have to secure your information in Microsoft Teams? I have the great honor and pleasure of being a speaker at TeamsFest for the third time now. TeamsFest is organized by The European Teams User Group and it is a great online event (just view the schedule here) that is also free so there is no reason to miss it.
I want to start this article by making it clear that I am a big fan of “Modern Experience” in SharePoint Online. I sincerely love the SharePoint we currently have to work with. It has never been easier to build modern portals and areas that are integrated with the other services in Microsoft 365. What you put together also works on mobile devices and everything is intuitive and clear. With Communication Sites and Hub sites you can build a good intranet in a few days (assuming you have done a good planning in advance). New features and further improvements are being rolled out continuously and what is not available today may already be tomorrow.
Working as an Office 365 consultant is now a delight as long as you are able to keep up to date with what is now and what is coming. With that knowledge you are equipped to give your clients the necessary tips and advice.
Brief introductory summary
The functionality and working method I describe below was simpler in the past but otherwise everything is much better nowadays” 🙂
Did you miss my “How to use Microsoft Teams to simplify O365 Governance” session at the Oktoberfest virtual summit, a.k.a. “TeamsFest”, hosted by European Teams User Group? Below you can see and download what you may have missed and that interests you.