Microsoft Forms is a great tool to quickly create new forms for surveys and collection of feedback.
It is logically designed and user-friendly and anyone in your organization can in a short time create a fully usable form that can then be shared both internally and externally.

 

How does it work with the ownership of a form

If you have created a useful form then it is you who owns it and no one else can make changes to it or reuse it. Maybe your colleagues benefit greatly from your form and wish to further develop it.

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Enable your colleagues to further develop / reuse what you have already created

What happens if you will soon quit your employment or get away from your work for a long time? Right, nothing! Your colleagues will have to create their own forms and it is a waste of time if you have already done most of their jobs.

Sharing is Caring and here you see what you can and should do.

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If you want to share ownership with others

In order to avoid your Form only being “left alone” without creating any benefit, you can transfer ownership of your form to a group.

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If the owner of a form has already left the organization

If the owner of a form has already left the organization, an administrator can transfer ownership to a group so that it becomes available to the members of the group.

You can read the details on how to do this in the article Transfer ownership of your form.

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I’m Magnus

I am the person behind this blog, created to share experiences, insights, news, practical guidance, tips & tricks, constructive feedback, and reviews. While the blog covers most of Microsoft 365, a significant focus is on AI, Microsoft Copilot, security, and the governance frameworks required to use these technologies responsibly and effectively.

I am passionate about exploring, testing, and evaluating new applications, features, and solutions. However, I am equally passionate about understanding how to implement them securely and successfully. For me, technology is not only about innovation and productivity, but also about security, compliance, governance, and risk management. My goal is to help organizations and people maximize the value of Microsoft 365 and AI while ensuring that security, data protection, and responsible adoption remain at the center of every decision.