Category: Microsoft Forms

Here’s how to share ownership of a Microsoft Form with others

Microsoft Forms is a great tool to quickly create new forms for surveys and collection of feedback.
It is logically designed and user-friendly and anyone in your organization can in a short time create a fully usable form that can then be shared both internally and externally.

 

How does it work with the ownership of a form

If you have created a useful form then it is you who owns it and no one else can make changes to it or reuse it. Maybe your colleagues benefit greatly from your form and wish to further develop it.

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Enable your colleagues to further develop / reuse what you have already created

What happens if you will soon quit your employment or get away from your work for a long time? Right, nothing! Your colleagues will have to create their own forms and it is a waste of time if you have already done most of their jobs.

Sharing is Caring and here you see what you can and should do.

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If you want to share ownership with others

In order to avoid your Form only being “left alone” without creating any benefit, you can transfer ownership of your form to a group.

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If the owner of a form has already left the organization

If the owner of a form has already left the organization, an administrator can transfer ownership to a group so that it becomes available to the members of the group.

You can read the details on how to do this in the article Transfer ownership of your form.

The unwanted effects of postponing things to tomorrow

It is September 2018. Every morning, I dedicate 15 minutes to update me on Office 365 Roadmap. Today i find that 67 updates are currently being rolled out and 234 that are in development.Roadmap

My thoughts go away (once again) to all companies “out there” and the crew and individuals who have some form of responsibility for Office 365, either in its entirety or for any of its services. How about you?

  • Do you have full control of all updates?
  • Do you have a plan for how to apply these updates?
  • Do you know how to inform your colleagues about new functionality?
  • Can you ensure that user adoption is carried out in the most effective way and with the desired effect?

If you answer yes to these questions then you are  quite unique. Too many companies let updates and news launch without being in control of the positive and negative effects it brings.

“Whether you are a fast runner or good at hiding, you will not be able to escape the reality. The longer you wait, the harder it will hit you.”

I’m not a strong supporter of scaring people into action but unless you and your company have a very strong focus on Governance and User Adoption, you will not be able to take advantage of the full potential of your platform. The risk is rather that ignorance and poor planning cause disorder, misunderstandings and security problems. In plain text, this means that you will not achieve the profits and goals you wish

How can you get started?

A good (and compulsory) first step that creates great value is to define service owners/Change agents. A service owner shall be responsible for his/her service and keeping up to date on the Office 365 Roadmap and to follow related blogs (a good source of information is the Microsoft Tech Community.

Next step, when the service officers are appointed and have got their routines in place, is to establish a Change-/Governance Team and provide it with a tool that supports their needs.

When should you start?

It’s only a day left until tomorrow. Procrastination is not an option (It is not often that it is). Put this on the agenda today and start planning now. If you do not have the time or resources, there is always someone who can help you. It is better to use the time on planning than on putting out fires later.

 

If you experience that one or more Office 365 services are slow

Do you mount old tires on your new car?
Are you buying new shoes and moving over the soles of your old ones?
Then you are also likely to run Office 365 with your old, traditional network settings

If you experience that one or more Office 365 services are slow, you may want to analyze your settings and make some corrections.
I recommend reading Tony Redmond’s article “Network Principles for Office 365 Connectivity” where he is describing a common problem. Perhaps you can easily do something about it

Microsoft Teams + Microsoft Forms and the beauty in simplicity

Have you thought of how easy it is to combine the strengths of Microsoft Forms and Microsoft Teams when you need to analyze and document the services you use in Microsoft 365? If not then you should read my new article on Microsoft Tech Community: Combine Microsoft Forms and Microsoft Teams to analyze and document governance

Using Microsoft Forms to manage requests for new Microsoft Teams

In a controlled organization with good control and structure, one wants to be in control of who does what (and why). If you do not want all users to be able to create new teams, it may be nice to get in place a simple ordering feature that manages the order of new teams.

In this article on the Microsoft Tech Community, you can read how to easily get this in place.