Category: Microsoft Forms

Automation, Cloud Productivity, IT Governance, Microsoft 365, Microsoft 365 Governance, Microsoft Forms, Microsoft Teams, Microsoft Teams Apps, Power Automate, SharePoint Online, Tips & Tricks

A simple solution for requesting new Team apps

Many organizations and companies choose to block Teams apps that do not come directly from Microsoft, but they approve all team apps from Microsoft and these are thus possible for users to add to Teams.

A challenge with this approach to success is that users do not know how to go about asking for permission to access and use any of the apps that are blocked. Often, IT also does not have routines or solutions to handle this smoothly. In other words, it becomes a source of confusion and inertia in the organization.

Continue reading “A simple solution for requesting new Team apps” →
Automation, Christmas, Cloud Productivity, Collaboration, Festive Tech Calendar, Microsoft 365, Microsoft Community, Microsoft Forms, Microsoft Teams, Modern Workplace, Planner

How Santa uses Microsoft Teams to plan for Christmas

Background

It’s already October and Christmas is fast approaching. Santa begins to feel sick to his stomach from the annual stress this entails. Considering how big his belly has now become, you can imagine the discomfort he is experiencing.

As far back as Santa can remember, he has used paper and pen to keep all his chores in order. The goblins must know where to go. The reindeers must be prepared and in good shape for all travel. Santa himself must get his clothes in order. That’s right, the Christmas gifts too. After all, he must get hold of all the Christmas presents that he will later distribute to the children.

Photo by Edgar Moran on Unsplash

Photo by Edgar Moran on Unsplash

But how will he be able to keep track of what each child wished for? There will be so many wish lists.

Continue reading “How Santa uses Microsoft Teams to plan for Christmas” →
Microsoft Forms, Microsoft Teams, Office 365 Governance, Tips & Tricks, User Adoption, Yammer

How to get your users to “stay on the path” when it comes to Private channels

Today I was probably a little annoying for my “surroundings” but  I am lucky to have great colleagues who understand the importance of User adoption and the need for Guidelines when working on a platform with so many opportunities (and associated challenges). Continue reading “How to get your users to “stay on the path” when it comes to Private channels” →

Microsoft Forms, Office 365, Office 365 Governance, Tips & Tricks

Here’s how to share ownership of a Microsoft Form with others

Microsoft Forms is a great tool to quickly create new forms for surveys and collection of feedback.
It is logically designed and user-friendly and anyone in your organization can in a short time create a fully usable form that can then be shared both internally and externally. Continue reading “Here’s how to share ownership of a Microsoft Form with others” →

Bookings, Microsoft 365, Microsoft 365 Governance, Microsoft Flow, Microsoft Forms, Microsoft Teams, Office 365 Governance, Office 365 Other, OneDrive for Business, Planner, PowerApps, Prepare for Change, SharePoint Online, StaffHub, Yammer

The unwanted effects of postponing things to tomorrow

It is September 2018. Every morning, I dedicate 15 minutes to update me on Office 365 Roadmap. Today i find that 67 updates are currently being rolled out and 234 that are in development.Roadmap

My thoughts go away (once again) to all companies “out there” and the crew and individuals who have some form of responsibility for Office 365, either in its entirety or for any of its services. How about you?

  • Do you have full control of all updates?
  • Do you have a plan for how to apply these updates?
  • Do you know how to inform your colleagues about new functionality?
  • Can you ensure that user adoption is carried out in the most effective way and with the desired effect?

If you answer yes to these questions then you are  quite unique. Too many companies let updates and news launch without being in control of the positive and negative effects it brings.

“Whether you are a fast runner or good at hiding, you will not be able to escape the reality. The longer you wait, the harder it will hit you.”

I’m not a strong supporter of scaring people into action but unless you and your company have a very strong focus on Governance and User Adoption, you will not be able to take advantage of the full potential of your platform. The risk is rather that ignorance and poor planning cause disorder, misunderstandings and security problems. In plain text, this means that you will not achieve the profits and goals you wish

How can you get started?

A good (and compulsory) first step that creates great value is to define service owners/Change agents. A service owner shall be responsible for his/her service and keeping up to date on the Office 365 Roadmap and to follow related blogs (a good source of information is the Microsoft Tech Community.

Next step, when the service officers are appointed and have got their routines in place, is to establish a Change-/Governance Team and provide it with a tool that supports their needs.

When should you start?

It’s only a day left until tomorrow. Procrastination is not an option (It is not often that it is). Put this on the agenda today and start planning now. If you do not have the time or resources, there is always someone who can help you. It is better to use the time on planning than on putting out fires later.

 

Microsoft Flow, Microsoft Forms, Microsoft Teams, Office 365 Other, OneDrive for Business, Planner, Problem Solving, SharePoint Online, Tips & Tricks, Yammer

If you experience that one or more Office 365 services are slow

Do you mount old tires on your new car?
Are you buying new shoes and moving over the soles of your old ones?
Then you are also likely to run Office 365 with your old, traditional network settings

If you experience that one or more Office 365 services are slow, you may want to analyze your settings and make some corrections.
I recommend reading Tony Redmond’s article “Network Principles for Office 365 Connectivity” where he is describing a common problem. Perhaps you can easily do something about it

Microsoft 365, Microsoft 365 Governance, Microsoft Forms, Microsoft Teams, Office 365 Governance, Tips & Tricks

Microsoft Teams + Microsoft Forms and the beauty in simplicity

Have you thought of how easy it is to combine the strengths of Microsoft Forms and Microsoft Teams when you need to analyze and document the services you use in Microsoft 365? If not then you should read my new article on Microsoft Tech Community: Combine Microsoft Forms and Microsoft Teams to analyze and document governance

Microsoft Forms, Microsoft Teams, Office 365 Governance, Tips & Tricks

Using Microsoft Forms to manage requests for new Microsoft Teams

In a controlled organization with good control and structure, one wants to be in control of who does what (and why). If you do not want all users to be able to create new teams, it may be nice to get in place a simple ordering feature that manages the order of new teams.

In this article on the Microsoft Tech Community, you can read how to easily get this in place.