Private chats in Microsoft Teams is super easy and intuitive to use but are you sure you are using it for the right purpose? When you start a Private Chat and share files in this chat, the files are saved on your OneDrive for Business folder and they are only available to the participants in the chat conversation. Are you sure it is so smart to save these files to your OneDrive? Continue reading “Do you use Private chats instead of Channel Conversations? Think about it and do it right.”
Today I was probably a little annoying for my “surroundings” but I am lucky to have great colleagues who understand the importance of User adoption and the need for Guidelines when working on a platform with so many opportunities (and associated challenges). Continue reading “How to get your users to “stay on the path” when it comes to Private channels”
As you probably already know, in Microsoft Teams, any user in the organization can sign up for Public Teams while Private teams require the owner of the team to invite members to the team. Unless users know which private teams already exist, the risk of unnecessarily establishing new teams, with the same purpose and similar content, increases. Continue reading “How to reduce teams sprawl by making the existence of Private Teams visible for all users”
Private channels in Microsoft Teams are now launched and rolled out to your tenant. You can create private channels for a specific group of team members in a team. Only those people that are added to the private channel will be able to see and write messages in it.
In my previous blog post “Private channels in Microsoft Teams are here but are you ready to release it in your organization yet?” i wrote about what to think of in order to start using it properly.
Have you informed your users about your guidelines for using this Private channels? If you haven’t done so, now is the time to do it. In the meantime, you can (read: should) disable Private Channels for a time until everyone knows how it works and how to use it.
How do you do this then? It is easier than you think: Continue reading “How to temporarily disable private channels”
Now you have the opportunity to create “Private channels” in your tenant, but have you informed all your users about how private channels work and how and when to use this functionality? If not, NOW is the time to communicate the guidelines you have for using private channels. (Surely you have developed guidelines?)
“I have a feeling that most of you have not prepared yourself for this rollout and now you stand there with the “Smörgåsbord” popped up and your users storm in, enjoy the goodies and leaves a very messy table behind.”
Are you in the situation that you feel you do not have sufficient control of Office 365 and its applications? Does it feel a bit overwhelming and you don’t know where to start looking for how to take control and, not least, what to take control of? It may be time to take the first steps when it comes to Office 365 Governance? Continue reading “Helpful tips and useful sources of information about Office 365 Governance”
Many organizations produce a large number of Teams (and thus Office 365 Groups) in Microsoft Teams . In the long run, you risk that the amount of groups becomes so large that you lose the overview and thus you stand there with a number of Microsoft Teams that are not used and whose content may not need to be saved. Continue reading “Is it time to clean up? Then you can use the “Office 365 Group Expiration Policy” and (soon) “Teams auto-renewal””
What if you can make your boss happy by automating his / her reminders so he / she doesn’t have to spend his valuable time on old-fashioned (and boring) manual / visual follow-up and reminders? Continue reading “How to build a scheduled Custom Flow that sends reminders”
There are many sources of information and many variants on how best to “Stay on top of Office 365 Changes“. In previous articles on Office 365 Governance, I have described how you can use Microsoft Teams to make this update monitoring easier by gathering all information sources in one place.
Before rolling out a new product you should always familiarize yourself with the product’s functionality, benefits and potential shortcomings.
Once you have done this, you can plan how it will be rolled out, how education should be conducted and last but not least, how it should be managed.
“We assume that your organization already has control over how you secure devices, users, apps and information. This is as basic as taking a shower and having breakfast before going to work.”
If you have not yet implemented Microsoft Teams and are wondering about functionality and what scenarios it is suitable for, I have, below, made a simple summary of the basic functionality you get with Microsoft Teams. Continue reading “Are you in the starting blocks and about to implement Microsoft Teams?”