It is now May in 2020 and spring has come to the Nordic countries. Most of us still work from home. For some it works great and some feel it more cumbersome. For me, it’s more or less Business as usual and the only thing I miss sometimes is meeting my clients and colleagues in real life. Technology is our friend these days, but it is important, of course, to dare to use it and to use it properly.
Just over a year ago I wrote the article “Why do you continue to send (and reply to) email?”
When I wrote the article, I had, for a short time, made a complete conversion and more or less stopped sending internal emails. In the past year, the number of e-mails sent has been a minimum and then limited to responding to e-mails that I have received. Usually when I receive an internal email, I don’t even reply via email, but I continue the conversation in Microsoft Teams instead. Do I miss the internal email? The answer is a resounding NO. I now exclusively use Microsoft Teams and Yammer for collaboration with my colleagues and it flows on incredibly well. Continue reading “Is it difficult to adapt and to stop sending internal emails?”
I myself have relied on “Activity Alerts” in the Security & Compliance Center and it has worked well. As soon as someone deletes, for example, a Team or a Planner, a notification is sent to a team channel in my Governance Center and then I know that it might be something I should look into. Continue reading “How do you keep track of when an Office 365 group is deleted?”
Today I was probably a little annoying for my “surroundings” but I am lucky to have great colleagues who understand the importance of User adoption and the need for Guidelines when working on a platform with so many opportunities (and associated challenges). Continue reading “How to get your users to “stay on the path” when it comes to Private channels”
(Photo by Matt Power on Unsplash)
Do you have trouble keeping your nose above the surface of the stream of updates that are now spreading across websites and social platforms? Perhaps you try to keep up with the news/updates that is being launched on Ignite but feel that you have trouble filtering everything? Continue reading “A seemingly never-ending flood of news from Microsoft Ignite is spreading fast”
How hard can it be? (my favorite phrase, in addition to “It depends”)
Isn’t it just about opening Windows Explorer and dragging over the files where they should be? Or can you not only use a script or a tool to copy all files to SharePoint and then start cleaning? Continue reading “Do you need a plan for how you can (and should) migrate files to Office 365?”
I often say that Yammer is the “digital coffee machine” where everyone in the organization can meet in order to discuss interesting topics without having to consider organizational units.
I do not really know how my working day would look if I did not have access to Yammer to ask questions to my colleagues and find and spread tips and tricks and solutions. In my case, when working as a consultant, you are often alone with the customer and then it is very valuable to have access to all my competent colleagues in one and the same forum.
Here are some of the latest news in Yammer in case you missed them. I have sorted them based on what I think is most interesting/useful.
- Rich Text Formatting
- Yammer Tab in Teams
- Yammer Conversations Web Part (in SharePoint)
- Live Events in Yammer
- Microsoft Search in Bing Preview includes Yammer conversations
Read more about it all in the article Recent Innovation in Yammer.
It is September 2018. Every morning, I dedicate 15 minutes to update me on Office 365 Roadmap. Today i find that 67 updates are currently being rolled out and 234 that are in development.
My thoughts go away (once again) to all companies “out there” and the crew and individuals who have some form of responsibility for Office 365, either in its entirety or for any of its services. How about you?
- Do you have full control of all updates?
- Do you have a plan for how to apply these updates?
- Do you know how to inform your colleagues about new functionality?
- Can you ensure that user adoption is carried out in the most effective way and with the desired effect?
If you answer yes to these questions then you are quite unique. Too many companies let updates and news launch without being in control of the positive and negative effects it brings.
“Whether you are a fast runner or good at hiding, you will not be able to escape the reality. The longer you wait, the harder it will hit you.”
I’m not a strong supporter of scaring people into action but unless you and your company have a very strong focus on Governance and User Adoption, you will not be able to take advantage of the full potential of your platform. The risk is rather that ignorance and poor planning cause disorder, misunderstandings and security problems. In plain text, this means that you will not achieve the profits and goals you wish
How can you get started?
A good (and compulsory) first step that creates great value is to define service owners/Change agents. A service owner shall be responsible for his/her service and keeping up to date on the Office 365 Roadmap and to follow related blogs (a good source of information is the Microsoft Tech Community.
Next step, when the service officers are appointed and have got their routines in place, is to establish a Change-/Governance Team and provide it with a tool that supports their needs.
When should you start?
It’s only a day left until tomorrow. Procrastination is not an option (It is not often that it is). Put this on the agenda today and start planning now. If you do not have the time or resources, there is always someone who can help you. It is better to use the time on planning than on putting out fires later.
Do you mount old tires on your new car?
Are you buying new shoes and moving over the soles of your old ones?
Then you are also likely to run Office 365 with your old, traditional network settings
If you experience that one or more Office 365 services are slow, you may want to analyze your settings and make some corrections.
I recommend reading Tony Redmond’s article “Network Principles for Office 365 Connectivity” where he is describing a common problem. Perhaps you can easily do something about it
Can an organization ensure continuous, profitable and sustainable development without clear and well-functioning IT Governance for associated services?
Today we have access to a giant toolbox with a wide variety of newest and coolest solutions. At this time of digitization and continuous development, at an ever increasing rate, it is easy to be dazzled by the excellence of technology.
When we make this technology/services available for the organization’s users, it becomes easy for them to learn and embrace the technology. This in turn leads to a rapid growth of information and the way it is used, handled and shared varies. This quickly leads to losing the overview and basic control of the services for which You are responsible.
One thing that everyone talks about, but few know, is IT Governance. My experience is that there are many definitions of what this is and how it should be handled. Have You got a plan for how to handle this for your organization’s different services? That is a minimum to establish good basic IT Governance.