Category: Modern Workplace

Some basic steps to protect your organization’s devices, users and information

An important part of Governance is to have good documentation that shows how you protect your devices, users and information. But before you can document this in your governance plans, you must of course have made some assessments and implemented necessary measures. Continue reading “Some basic steps to protect your organization’s devices, users and information”

Back in Business, but what happened to Microsoft Teams this summer?

If you, like me, have just come back from vacation and been more or less offline, I can inform you that there has been a lot of information about Microsoft Teams during the summer.

I was going to summarize all the news today and post here on my blog but Vesa Nopanen got ahead of me and wrote a really good update so I share it with you here:

“Teams summer summary: what’s new and what is coming out soon

Thank you Vesa for making this compilation!

How to become a Rock Star within working with Modern SharePoint Pages

Most (or at least many) of us are used to work with SharePoint to create, upload, work with and collaborate on files. However one question I get quite often is “How do i use, create and customize pages in modern SharePoint?”. Only a few years ago, this was often a bit complicated and it was not uncommon to have to get help from a developer to get the layout and appearance you wanted to achieve. Continue reading “How to become a Rock Star within working with Modern SharePoint Pages”

Time to wake up and use SharePoint for your organization’s intranet.

Stuck with a third-party intranet? Not interested in anything else, or perhaps just unaware of what your toolbox has to offer?

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(Stuck?) Image from Ryan McGuire on Pixabay

There are companies that use Office 365 but still have their intranet based on another product. If you use Office 365 I can’t actually see any sustainable argument against having your intranet based on SharePoint.  Continue reading “Time to wake up and use SharePoint for your organization’s intranet.”

Say Welcome to “Channel Notification Settings”

It is good news  to see that “Follow this channel” has now been replaced by “Channel Notification Settings”. This is considerably more pedagogical than the previous variant that many users had difficulty understanding the point with.

I am already delighted to inform my customers about this and to help them get their notifications organized so that they do not miss the information that is most relevant to them and, not least, how they can choose to silence the type of information that is of lesser value. Continue reading “Say Welcome to “Channel Notification Settings””

How “What’s New for me” can become “What’s new for Us”.

How do i stay updated?

In Office 365 there are a lot of news and updates all the time and it is hard to stay on top of all the stuff you need to be aware of in order to be able to plan for upcoming changes. I do my very best to stay updated on what’s new within the workloads/services that are most relevant to me and my customers. My primary sources are The fabulous “Microsoft Community”, Microsoft 365 Roadmap, Office 365 Message Center, Twitter and LinkedIn.

For me it is important to share news, updates, findings, opportunities, obstacles and general knowledge about Office 365 and most of its services. I share it with Customers, Colleagues and the Community. For me this is the best way to learn and it is also of a great value for me that my customers are informed and updated so that we have a common understanding and thus can have a dialogue on how to manage and implement everything new. Continue reading “How “What’s New for me” can become “What’s new for Us”.”

Say Welcome to Announcements in Microsoft Teams

If you follow the Microsoft 365 roadmap i am sure that you have read about the Feature ID: 51326. Today i found it available in my tenant so of course i had to try it. In addition to start a new “Conversation” in Microsoft Teams you can now also create an “Announcement” with a nice header. An announcement is like a conversation but it stands out a little bit more. Here is how to do it! Continue reading “Say Welcome to Announcements in Microsoft Teams”

Oh no! What has happened to my files !!!

An accident happens so easily.

What if your files are deleted or overwritten? They may even become corrupt or in the worst case infected with malicious software. It starts to creep in the body and whizzes in the ears. The butterflies begin to flaunt in your stomach and the sweat rushes into your forehead. What in the world should you do now? Continue reading “Oh no! What has happened to my files !!!”

Why do you continue to send (and reply to) email?

The times are changing, we as individuals are changing and so are the technology and the tools we use. I’m still using my email client, but it’s mostly about my calendar.

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Of course, I’m still sending emails, but it’s basically for communication with companies and organizations that don’t yet have access to modern communication tools, or that we haven’t yet invited them to any of our collaboration solutions. I now only have the daily communication with my colleagues and my customers through Microsoft Teams.

“What is it that Microsoft Teams give me who has made me, in such a short time, able to reduce (read stop) the use of email as the primary communication channel?”

I now have one (1) “work surface” to relate to.

  • I have stopped using Skype. Microsoft Teams give me everything I need. I have Group discussions and “file sharing”, with colleagues and customers in the team where we work together. I have private conversations with colleagues and customers through private chat in Microsoft Teams.
  • When it comes to Video meetings and Screen Sharing I can choose to do either in a  conversation in a channel or via private chat. I can also plan-, invite to- and have Team Meetings with much better quality than I could ever do via Skype.
  • All history of conversations and chats are stored, and I can easily retrieve a previous dialogue to update the memory of what was said or agreed. Now I don’t have to look for sent and received emails.
  • I can comment on documents in the place (the Channel) where the document and the comments belong. I no longer need to (but I still can) write comments in the documents or use “track changes”. Best of all, I never need to send email with attached files to get feedback on the contents of the files. I just ask the group members for a comment directly through the chat connected to the document.
  • I can easily call for attention by “mentioning” some people or those who follow a channel or all members of the entire team.
  • In each Team you can have one or more “Planners” where you can handle the tasks related to the work. One can also have one or more notebooks (OneNote) where you write notes from meetings etc.
  • I can follow what is most relevant to me and I can choose to follow or “hide” things that are not directly relevant to the work I am going to do.
  • I can choose what i want to get notified about (and how often), thus reducing the disturbances in everyday life. If I get a notice, I know it’s because it’s of importance for me.

“With more control and less interference, I can focus on what’s important and relevant to me. (As a bonus, I am also less tired when the working day is over.)”

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I have taken control of my priorities. I am no longer disturbed by email notifications that appear all day. I can focus on what is important to me, and I have control over the dialogues I have with customers and colleagues. I know where to find the documents I need.

I will certainly continue to use email for a some more years, but only when I need to. I can’t imagine going back to using email for internal communication or dialogue with customers who are “inside the system”.

What about you?

How many hours, per day, do you use to send and reply to email messages? Maybe you should consider using Microsoft Teams? I guarantee that it is worth testing and I’m pretty sure you won’t regret it.

Awareness does not hurt but not bothering will cause pain sooner or later.

You brush your teeth every day to avoid getting toothache (and thus expensive and painful dental visits) but do you care for your information and your devices at work just as well to avoid future pain and costs?

Can you be sure that your company has taken all necessary steps to protect the information you store and work with? Sometimes the answer is YES but often it is difficult to be absolutely sure of it. Whether it is expressed formally or informally, you have a personal responsibility for, and interest in helping to secure your own- and your company’s information. You as an individual can- and should contribute to information security by using the security mechanisms / controls offered by Office 365 and Windows 10. It may sound complicated but You do not need to be an information security expert to help keeping things (information and/or devices) that are important safe and protected.

It is usually the users who are the weakest link. Make sure you become a strong link
It is usually the users who are the weakest link. Make sure you become a strong link!

To get an overview of what you can do to stay secure and private at work you should download the infographic “Stay safe and secure“. Here You will get some great and easy-to-use tips of how You can protect your files, manage file sharing, secure your devices, scan for threats and also how to recover your OneDrive after ransomware, file corruption or accidental deletes and edits.

Have a safe working day!