Category: SharePoint Online

Time to wake up and use SharePoint for your organization’s intranet.

Stuck with a third-party intranet? Not interested in anything else, or perhaps just unaware of what your toolbox has to offer?

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(Stuck?) Image from Ryan McGuire on Pixabay

There are companies that use Office 365 but still have their intranet based on another product. If you use Office 365 I can’t actually see any sustainable argument against having your intranet based on SharePoint.  Continue reading “Time to wake up and use SharePoint for your organization’s intranet.”

How to reuse the perfect news post in SharePoint Online

Is your intranet based on SharePoint Online? Do you have that very special news post that has the perfect layout with the tables and elements you want on all (or some) new  news posts?

Did you know that you can use an old news post as a template when you create a new post?

CopyNewsPost

1. Open “the perfect news post” you want to reuse.

2. Click New.

3. Select “Copy of this news post”.

4. Customize your new article.

5. Publish.

How easy can something be?

Oh no! What has happened to my files !!!

An accident happens so easily.

What if your files are deleted or overwritten? They may even become corrupt or in the worst case infected with malicious software. It starts to creep in the body and whizzes in the ears. The butterflies begin to flaunt in your stomach and the sweat rushes into your forehead. What in the world should you do now? Continue reading “Oh no! What has happened to my files !!!”

Latest news about Yammer

I often say that Yammer is the “digital coffee machine” where everyone in the organization can meet in order to discuss interesting topics without having to consider  organizational units.

I do not really know how my working day would look if I did not have access to Yammer to ask questions to my colleagues and find and spread tips and tricks and solutions. In my case, when working as a consultant, you are often alone with the customer and then it is very valuable to have access to all my competent colleagues in one and the same forum.

Here are some of the latest news in Yammer in case you missed them. I have sorted them based on what I think is most interesting/useful.

  1. Rich Text Formatting
  2. Yammer Tab in Teams
  3. Yammer Conversations Web Part (in SharePoint)
  4. Live Events in Yammer
  5. Microsoft Search in Bing Preview includes Yammer conversations

Read more about it all in the article Recent Innovation in Yammer.

Are all prepared for “Modern Experience”?

01-15-2019 Chris McNulty published Delivering SharePoint modern experiences on The SharePoint Community blog.

Today it is 03-28-2019 and Monday coming week will be the “big date” 04-01-2019 when the roll out starts.

In other words, whether you are a “prepper” or not, Now it is getting a little hurry for those of you who have not yet checked how you might be affected by this update. Maybe time to roll up your sleeves and take a look at your SharePoint sites and not least inform your users about the upcoming change.

What should you do now?

  • Read the article “Delivering SharePoint modern experiences” to see what options You have.
  • Identify the impact
  • Disable modern experience for specific site collections (but only If You need to)
  • Inform the users so that they understand the difference between Classic and Modern.
  • Last but not least: Embrace the “Modern Experience” and the improvements it brings.

Moving Content to Microsoft Teams

Are you going to migrate content to Microsoft Teams from SharePoint on-premises or file shares? Mapping, planning and preparation are usually the activity that require the most effort and time. The physical move doesn’t always have to be so complicated.

More details:

Using policies in Office 365 in order to retain and/or delete content

Many of us are like squirrels. We collect and store more content than we can/should consume.

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After some time the content of our Office 365 Tenant becomes a “Content Flea Market”. One of the challenges with a flea market is that it is difficult to get an overview of what is valuable and what is worthless.

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What if we could have a function that cleans away old unimportant content and that also ensures that we keep current and important content as long as we need to keep it?

Surely You have a whole lot of various content stored in Your Office 365 Tenant. Probably some of this content should not be deleted and most likely You would benefit from deleting a whole lot of other content that does not qualify as useful, valid or current.

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In Your Office 365 Environment (Exchange, OneDrive and SharePoint)

  • Do you have a requirement to retain content for a minimum period of time?
  • Do You want to permanently delete old content that you are no longer required to keep?
  • Do You want to ensure that your users only work with content that is valid, current and relevant to them?
  • Do You want to be able to select where the policy should be applied?

Here is an overview of retention policies in Office 365 works and how to do implement it!

Great Improvement and extended availability of MyAnalytics

I think MyAnalytics is a great tool that provides you with an overview of how you, primary based on Your email/Outlook usage, spend your time at work. By summarizing this information MyAnalytics suggests how you can work “smarter”.

Email Activity during my vacation
I Admit that i read (and send some) emails during my vacation…

Great news for those of us who use Microsoft Teams even more than Outlook.

Up to now it has only been available to those of you who has an Enterprise E5 plan (or as an add-on to E1, and E3 plan). In a blog post from Natalie McCullough we can read that MyAnalytics is now becoming more broadly available and in addition to that it will also include analysis of the usage of Microsoft Teams, OneDrive and SharePoint.

in January 2019 the insights for Teams, OneDrive and SharePoint will begin to roll out to existing customers and for the new suites it will be rolling out the next couple month.

More details about this can be found here:

The unwanted effects of postponing things to tomorrow

It is September 2018. Every morning, I dedicate 15 minutes to update me on Office 365 Roadmap. Today i find that 67 updates are currently being rolled out and 234 that are in development.Roadmap

My thoughts go away (once again) to all companies “out there” and the crew and individuals who have some form of responsibility for Office 365, either in its entirety or for any of its services. How about you?

  • Do you have full control of all updates?
  • Do you have a plan for how to apply these updates?
  • Do you know how to inform your colleagues about new functionality?
  • Can you ensure that user adoption is carried out in the most effective way and with the desired effect?

If you answer yes to these questions then you are  quite unique. Too many companies let updates and news launch without being in control of the positive and negative effects it brings.

“Whether you are a fast runner or good at hiding, you will not be able to escape the reality. The longer you wait, the harder it will hit you.”

I’m not a strong supporter of scaring people into action but unless you and your company have a very strong focus on Governance and User Adoption, you will not be able to take advantage of the full potential of your platform. The risk is rather that ignorance and poor planning cause disorder, misunderstandings and security problems. In plain text, this means that you will not achieve the profits and goals you wish

How can you get started?

A good (and compulsory) first step that creates great value is to define service owners/Change agents. A service owner shall be responsible for his/her service and keeping up to date on the Office 365 Roadmap and to follow related blogs (a good source of information is the Microsoft Tech Community.

Next step, when the service officers are appointed and have got their routines in place, is to establish a Change-/Governance Team and provide it with a tool that supports their needs.

When should you start?

It’s only a day left until tomorrow. Procrastination is not an option (It is not often that it is). Put this on the agenda today and start planning now. If you do not have the time or resources, there is always someone who can help you. It is better to use the time on planning than on putting out fires later.

 

If you experience that one or more Office 365 services are slow

Do you mount old tires on your new car?
Are you buying new shoes and moving over the soles of your old ones?
Then you are also likely to run Office 365 with your old, traditional network settings

If you experience that one or more Office 365 services are slow, you may want to analyze your settings and make some corrections.
I recommend reading Tony Redmond’s article “Network Principles for Office 365 Connectivity” where he is describing a common problem. Perhaps you can easily do something about it