Category: Outlook

Is it difficult to adapt and to stop sending internal emails?

It is now May in 2020 and spring has come to the Nordic countries. Most of us still work from home. For some it works great and some feel it more cumbersome. For me, it’s more or less Business as usual and the only thing I miss sometimes is meeting my clients and colleagues in real life. Technology is our friend these days, but it is important, of course, to dare to use it and to use it properly.

Just over a year ago I wrote the article “Why do you continue to send (and reply to) email?”

When I wrote the article, I had, for a short time, made a complete conversion and more or less stopped sending internal emails. In the past year, the number of e-mails sent has been a minimum and then limited to responding to e-mails that I have received. Usually when I receive an internal email, I don’t even reply via email, but I continue the conversation in Microsoft Teams instead. Do I miss the internal email? The answer is a resounding NO. I now exclusively use Microsoft Teams and Yammer for collaboration with my colleagues and it flows on incredibly well. Continue reading “Is it difficult to adapt and to stop sending internal emails?”

Forward an email from Outlook into a Channel in a Microsoft Team

To be able to forward an email from Outlook into a Channel in a Microsoft Team is a great feature. It can be used to inform the team members of the content of an email you have received from an external user. Once forwarded into a proper channel the team members can view it and start a chat about it.

However, before you start to use this functionality too frequently, you should be aware of that there are some limitations.
In the article “Send an email to a channel in Teams” you can see how it works and also the limitations.

Using policies in Office 365 in order to retain and/or delete content

Many of us are like squirrels. We collect and store more content than we can/should consume.

squirrel

After some time the content of our Office 365 Tenant becomes a “Content Flea Market”. One of the challenges with a flea market is that it is difficult to get an overview of what is valuable and what is worthless.

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What if we could have a function that cleans away old unimportant content and that also ensures that we keep current and important content as long as we need to keep it?

Surely You have a whole lot of various content stored in Your Office 365 Tenant. Probably some of this content should not be deleted and most likely You would benefit from deleting a whole lot of other content that does not qualify as useful, valid or current.

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In Your Office 365 Environment (Exchange, OneDrive and SharePoint)

  • Do you have a requirement to retain content for a minimum period of time?
  • Do You want to permanently delete old content that you are no longer required to keep?
  • Do You want to ensure that your users only work with content that is valid, current and relevant to them?
  • Do You want to be able to select where the policy should be applied?

Here is an overview of retention policies in Office 365 works and how to do implement it!

Great Improvement and extended availability of MyAnalytics

I think MyAnalytics is a great tool that provides you with an overview of how you, primary based on Your email/Outlook usage, spend your time at work. By summarizing this information MyAnalytics suggests how you can work “smarter”.

Email Activity during my vacation
I Admit that i read (and send some) emails during my vacation…

Great news for those of us who use Microsoft Teams even more than Outlook.

Up to now it has only been available to those of you who has an Enterprise E5 plan (or as an add-on to E1, and E3 plan). In a blog post from Natalie McCullough we can read that MyAnalytics is now becoming more broadly available and in addition to that it will also include analysis of the usage of Microsoft Teams, OneDrive and SharePoint.

in January 2019 the insights for Teams, OneDrive and SharePoint will begin to roll out to existing customers and for the new suites it will be rolling out the next couple month.

More details about this can be found here: