Regular housekeeping and cleaning is important both privately and at work to have an environment you feel comfortable in and to avoid looking too much for things you need. When it comes to Microsoft Teams, you may find that you have too many Teams to keep track of and that the list of Teams is too long? Maybe some of them are no longer active? Then it is a good idea to archive the inactive teams.
When you archive a team, you keep it for reference, and it is also possible to activate it again in the future should the need arise. When archiving, the conversations / posts and files in the team becomes read-only. You will still be able to search through what you need and you can even keep the team as a favorite. (Worth knowing is that only team owners can archive and restore it. Here you can read about how team archiving works.
(Photo by Nana Smirnova on Unsplash)
I myself have relied on “Activity Alerts” in the Security & Compliance Center and it has worked well. As soon as someone deletes, for example, a Team or a Planner, a notification is sent to a team channel in my Governance Center and then I know that it might be something I should look into. Continue reading “How do you keep track of when an Office 365 group is deleted?”
Many organizations produce a large number of Teams (and thus Office 365 Groups) in Microsoft Teams . In the long run, you risk that the amount of groups becomes so large that you lose the overview and thus you stand there with a number of Microsoft Teams that are not used and whose content may not need to be saved. Continue reading “Is it time to clean up? Then you can use the “Office 365 Group Expiration Policy” and (soon) “Teams auto-renewal””
If you are using Office 365 and want to define rules for retention, disposal and archiving, it is not something that is particularly difficult to activate (It is rare that features are difficult to activate…). Continue reading “Office 365 Retention, Disposal and archiving. How hard can it be?”