Category: Microsoft Office

Oh no! What has happened to my files !!!

An accident happens so easily.

What if your files are deleted or overwritten? They may even become corrupt or in the worst case infected with malicious software. It starts to creep in the body and whizzes in the ears. The butterflies begin to flaunt in your stomach and the sweat rushes into your forehead. What in the world should you do now?

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Image by Gerd Altmann from Pixabay

If you work on a local disk, a common file area on a traditional file server or on another platform, your panic condition may be justified, but if you work in Office 365 you can very likely take a deep breath, wipe the sweat away and relatively easily fix the problem.

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If your files are located in OneDrive

You probably/hopefully already know that using the function “File Restore” in OneDrive, you can restore your OneDrive to the state it had in an earlier date (within 30 days back in time). This functionality has been available for quite some time now, but there are still many “regular” users who are not yet familiar with this.

If you are not already familiar with this functionality, you can read more about this in the article “Restore your OneDrive

If your files are located in SharePoint or Microsoft Teams

A very good information, which was communicated a few days ago, is that now the functionality “Files restore for SharePoint and Microsoft Teams” will soon be launched. The functionality is very similar to the one you already have in OneDrive. I recommend that you read the article “Restore a document library” and familiarize yourself with the possibilities and limitations.

Are you keen to read more about news in SharePoint and you will find a lot of candy in Mark Kasman’s article “SharePoint Roadmap Pitstop: April 2019“.

With this good news, I wish you a continued good and productive working day knowing that your files are in safe hands and that the good platform you already use continuously, and with increasing speed, only gets better and better.

 

Forward an email from Outlook into a Channel in a Microsoft Team

To be able to forward an email from Outlook into a Channel in a Microsoft Team is a great feature. It can be used to inform the team members of the content of an email you have received from an external user. Once forwarded into a proper channel the team members can view it and start a chat about it.

However, before you start to use this functionality too frequently, you should be aware of that there are some limitations.
In the article “Send an email to a channel in Teams” you can see how it works and also the limitations.

Great news for those who work with document management solutions in modern libraries in Sharepoint Online

Content types with office templates in modern libraries in SharePoint Online.

Over the years, many of us have used content types to structure and keep track of the documents we work with in document libraries. We have often linked official templates to these content types, sometimes locally in the respective document libraries and sometimes in major centrally managed solutions through Content Type hub.

When modern team sites were launched, some of us found that these opportunities disappeared. Suddenly it became a little bit more difficult to build solutions with content types, document templates, and centrally managed content types and custom metadata, now we would suddenly just use our folders again.

On Saturday (September 1, 2018) Chris McNulty published an article that created great hope for those of us who want to use document library “out of the box” but also want to build structured solutions with custom content types, office templates and custom menus in document libraries. You can read this article here: “Announcing new file template management for document library content types“. You will now be able to tie office templates to your content types in a document library and you can also change the order in the menu that appears when you click “New”. You can actually upload the office templates directly through the “New menu”.

Small, but high value improvements, that start rolling out to “Targeted Release customers” already in early September 2018.

Did these news made you stand up on your desk and jump up and down in pure excitement (wearing your funniest party hat)? I am glad to inform you that there are more good news on my way, so there’s a lot of reason to celebrate further. The final “Frequently asked questions” of the same article also show the following:

“We will soon introduce the ability for a centrally managed content type, along with its custom metadata rules and templates, to be published to all locations, including locally defined templates, with full reporting visibility.”

Yes, you read correctly. We will soon be able to manage the office templates of the content types in one place. For those of you who have worked (and work) with document management solutions in SharePoint online, your excitement should now correspond to a child’s joy on Christmas Eve when Santa Claus is on the way.

Content Type fans, here we go!

(this article is also published on LinkedIn)

Office Roadmap Filter Improvements and new Microsoft 365 Roadmap

As soon as this “Roadmap upgrade” is released, you should customize your “Office 365 Governance Team” with new filtered impressions, thus creating even better order and gaining more control over news and changes in your services. Do not hesitate to contact me if You need help.

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Keep Yourself updated by following the Office 365 Roadmap

Integrated PDF services to Office 365

Good progress is taking place within integrations between Adobe Sign and Office 365 products. Some of the goodies:

  • Rich previews of PDF documents right within OneDrive and your SharePoint sites.
  • Select several files and pull into one PDF with just a couple of clicks within SharePoint document libraries.
  • Available in the ribbon for online versions of Word, Excel, and PowerPoint

Read the full article here: “Updates to Adobe Document Cloud bring integrated PDF services to Office 365

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(Image from www.microsoft.com)